Project Site Coordinator

The Project Site Coordinator assists the Site Manager and the site team in all administrative tasks of the site, supporting a structured and organized office, implementing all business and project approved processes, and enabling site resources to concentrate solely on their core competence scope.

Responsibilities:

• Collect, organise, and administrate reports regarding progress.
• Support with the creation of progress, site, project, and management presentations.
• Attend meetings; take and distribute minutes of meetings and track the progress of the defined actions items.
• Perform/coordinate the site onboarding and provide guidance to new employees arriving to work in the construction sites.
• Track site personnel timesheets and working hours. Maintain a track record with table and charts of this information and share with required departments in the business.
• Keep an updated record of Client personnel on site.
• Support the Site team with different reporting needs as may be required.
• Implement the business processes and engages with other team members in continuous improvement of processes and procedures to maximize efficiency and effectiveness.
• Identify and eliminate waste or non-added value activities within the area of responsibility.
• Maintain records/databases/filing systems/archives, in electronic and/or hard copy format.
• Perform general administrative activities and provides backup support for others in case of sickness/absence/workload.
• Support/arrange the translation of documents.
• Keep an updated record of the delivery situation.
• Send and receive parcels.
• Administrate living quarters.
• Administrate site cars and local transportation.
• Administrate Site offices and facilities.
• Introduction of personnel on administration and routines.
• Regular contact, as required and authorised, with local suppliers and contractors, including housekeeping and security.
• Control the office material supplies and the availability of visitors Personal Protective Equipment (PPE).
• Coordinate travel arrangements for site personnel and visitors together with the home-office Business Mobility Coordinators, Travel Coordinators and Project Construction and Commissioning Managers.

Requirements:

• English and Dutch
• Other details: Computer literate on Office 365, ie Word, Excel, teams / Knowledge desired on MS Office, SAP, Ariba, Concur, xECM / Local knowledge would be a benefit as they will be able to guide any of our incoming teams
• Experience with offshore substation work
• Shall be qualified to obtain GWO & HUET.