Document Controller

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Job ID 14200
Offshore Wind
Contract
USA

Document Controller required for a leading Offshore Wind Farm developer, based in the USA

Responsibilities

  • Ensure IM policies are in compliance with parent company requirements, with updates as needed.
  • Manage all paper and electronic document / data flow within the project(s) or portfolio, and to / from contractors / vendors.
  • Create, maintain, and manage delivery against the document and data distribution matrix to aid information flow between company and its contractors / vendors.
  • Create and maintain the workflows within the Electronic Document Management System to ensure efficient and timely exchange of data without security incident.
  • Assist with timely review and turnaround of document submittals.
  • Establish and coordinate the use of document "team working areas" for uncontrolled documents and informal sharing.
  • Ensure proper application of the appropriate metadata fields and records / retention labels as required by IM policy.
  • Seek out means of automation or process improvement to drive efficiency in data transfer and metadata application.
  • Train internal and external users on information management policies, processes, and requirements, and support various functions and phases through the consistent application of IM policies and best practices.
  • Project-specific Document Control.
  • Coordinate IM processes and implementation with IT team.
  • Ensure implementation of the Confidentiality obligations set out in the JV's agreements in collaboration with the JV Operations Manager and Counsel, contribute to developing and implementing the CSI Management Policy.
  • Work to safeguard JV and Project information against staff turnover (onboarding / offboarding).
  • Collaborate with IT on Cybersecurity.

Requirements

  • Related industry/supervisory work.
  • Experience as a Document Controller or equivalent knowledge.
  • Engineering background, able to read drawings and prints is a plus.
  • Knowledge of:
  • Document control processes and systems on Major Capital Projects.
  • Interface management in the major execution of contracts (e.g. FEED, EPC, EPCM).
  • Cross-discipline engineering documents (requirements and use).
  • Discipline approval processes within project teams.
  • Records Management and version control principles /implementation methods.
  • Document and data control and management systems as well as project reporting software.
  • RDS-PP or other equipment tagging methods.


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