Lead Document Controller

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Job ID 15493
Offshore Wind

Excellent opportunity to join a leading offshore wind developer as Lead Document Controller working to maintain the EDMS, Viewpoint and Business Collaborator procedures of a major offshore wind project.

The role will be central to all of the Project's information and documentation activities and support management of documentation with key contractors and external parties.

This is a permanent role based in Edinburgh.


  • Administering project procedures, coordination and use of Viewpoint and Business Collaborator.
  • Creation and management of Document approval workflows.
  • Management of system access permissions, contractors and external parties wihtin the EDMS.
  • Managing incoming and outgoing document correspondence / distribution through the EDMS.
  • Auditing and reviewing Project documentation to ensure compliance with project procedures.
  • Ensuring all Project related documents are uploaded and controlled on the system
  • Monitoring and control of technical documentation and drawings.
  • Creation of document management system reports.
  • Responsible for the production of the project Master Document Register as and when required.
  • Maintaining various key Project registers and Project trackers.
  • General administration of the EDMS on a day-to-day basis and reporting any discrepancies, errors or new metadata code requirements to the UK Document Control Manager.
  • Responsible for the satisfactory closeout of any day to day Document Control queries that may arise.
  • Interacting with, advising, and assisting stakeholders (internal and external) on document control procedures and best practice.
  • Reporting and communication of Document Management system data/ information, including input and communications at Project meetings.
  • Provide all internal and external Viewpoint and Business Collaborator training and guidance.
  • Liaison with Document Control Manager concerning workloads and the adequate resourcing of cover for holidays, sick leave or other such times that cover may be required.
  • Provide cover for Document Controllers in their absence.
  • Supervision of Document Controllers.
  • In conjunction with the Document Control Manger monitor Document Controllers performance.


  • Demonstrable experience in a Document Control based role.
  • Previous experience of having worked on a similar construction project would be highly desirable. Experience working on projects which have multiple interfaces.
  • Experience of Viewpoint and Business Collaborator EDMS highly desirable, as are analytical skills, and strong working knowledge of Microsoft Office Packages.
  • A strong understanding of Document Control principles and best practice.
  • Appreciation of document management issues in a dynamic Project setting would be advantageous.
  • Knowledge of Offshore Wind Farm construction also desirable.
  • Results Oriented with Excellent Interpersonal and Communication Skills.
  • Pro-active, collaborative, able to work under pressure and cope with periods of intense workload.

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