Project Administrator

Project Administrator required for a major Offshore Wind Farm developer based in Ireland

Responsibilities

• Independent organisation and coordination of administrative tasks/office management in the departments.
• Appointment management as well as preparation and follow-up of meetings (organisation of conference rooms, compilation of documents, preparation of minutes, etc.).
• International correspondence with internal and external business partners.
• Professional preparation and editing of presentations and documents.
• Planning and coordination of business trips, travel, accommodation as well as settlement of travel expenses.
• Support and management of internal IT ordering processes.
• Commercial activities (e.g. ordering office supplies, Raising and tracking purchase orders and team requisitioning).
• Creation and maintenance of requirements.
• Processing of special tasks (e.g. project work and event planning).
• All aspects of general administration and secretarial duties.
• Contact management to include greeting guests, answering calls, and inter-department liaison.
• Handling and distribution of all incoming and outgoing correspondence.
• Maintaining the filing system.
• Arranging travel, accommodation, and conference rooms.
• Raising and tracking purchase orders and team requisitioning.
• Co-ordinating meetings, drafting agendas and taking minutes.
• Arranging team conferences and workshops.
• Various ad-hoc duties that arise in terms of office administration.

Requirements

• Experience conducting project administration support on a large engineering / construction project preferred.