Team Assistant Engineering

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Job ID 9202
Offshore Wind
Contract
Germany

A Team Assistant is required to work in the Engineering Division for a Major Offshore Wind Farm developer based in Germany

Role

  • The role will involve supporting two department heads and teams in the Engineering Division of an Offshore Wind Farm Developer.

Responsibilities

  • Organizing meetings, calls, room bookings
  • Management of the calendar and appointments of the Heads of Department
  • Travel management + travel expenses for Team Heads + Team Leader
  • Folder manager for document management systems (G-Drive, Governance Portal, Sharepoint or similar)
  • Order office supplies and IT
  • On boarding new starters/ Off boarding leavers
  • Payment vouchers
  • Compiling Dashboards and Key Performance Indicators of the teams
  • SAP purchase requisitions, posting of receipt goods in SAP, releasing of invoices in workflow
  • Support in preparing & conducting team workshops/ team calls, organization and content support, post-processing

Requirements

  • Commercial apprenticeship or similar
  • Professional experience in a similar position (assistant or personal assistant) preferably in an international environment
  • Excellent administrative and office support skills with attention to detail and the ability to prioritize and effectively manage multiple tasks seamlessly
  • Strong communication and excellent interpersonal skills to enable interaction with a range of people
  • Proven ability to exercise good judgement in a variety of situations and to handle confidential information with discretion
  • Reliable, structured, and target-oriented work approach with the ability to work independently
  • Pronounced service-oriented skills, flexibility, and ability to cope with short-notice changes and time pressure
  • Well-developed desktop skills in MS Office applications (Powerpoint, Excel) and other Standard applications (e.g. Booking systems, SAP - Desirable)
  • Fluent in written and spoken English (German would be desirable)


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